Bylaws

BY‑LAWS OF THE SOUTHEASTERN NEURORADIOLOGICAL SOCIETY

Section 1. NAME

The name of the Corporation is SOUTHEASTERN NEURORADIOLOGICAL SOCIETY, INC.

Section 2. PURPOSES

The purposes and objectives of this corporation shall be:

  1. To develop and support standards for the training and practice of neuroradiology.
  2. To encourage research in neuroradiology.
  3. To stimulate the development of equipment, instrumentation, and products designed to fill the needs of the neuroradiologist.
  4. To promote a closer fellowship and exchange of ideas among neuroradiologists.
  5. The corporation shall be educational, scientific, non-sectarian, and non-political.

The purposes of the organization shall be achieved by conducting seminars and workshops, attending conferences, and presenting cases of interest to fellow neuroradiologists and members of the society.

Section 3. OFFICERS

The officers of the Society shall be the President, President‑Elect, Secretary, and Treasurer.  The President-Elect shall also serve as Vice President.  Officers shall be members of the Society, in good standing, and shall be elected by a majority of the ballots cast at an annual meeting, providing a quorum is present.

Section 4. PRESIDENT

The President shall be the presiding officer of the Society, Chairperson of the Executive Committee, and a member ex‑officio of all committees, shall perform all of the duties which custom and parliamentary practice commonly associate with the office of President, and shall appoint all Ad Hoc committees and representatives as necessary.

Section 5. PRESIDENT‑ELECT/VICE‑PRESIDENT

In the absence of the President, or if otherwise unable to act the duties shall be performed by the President‑Elect/Vice-President.  The President‑Elect/ Vice‑President shall be a member of the Executive Committee and shall be Chairperson of the Nominating Committee.  The President‑Elect/Vice President shall be chairperson of the Program Committee.  The term of office as President shall begin at the adjournment of the annual meeting at which election took place. If no annual meeting is held, this term of office shall begin on the first anniversary after the election.

Section 6. SECRETARY

The Secretary shall keep or cause to be kept a correct and permanent record of the proceedings of the Society and shall coordinate with the executive secretary to produce an up-to-date directory of membership every two years, showing members’ current addresses, telephone numbers, e-mail addresses and spouses’ names; shall conduct correspondence, assure applicants for membership in the Society are notified of their acceptance within thirty (30) days of the annual meeting and perform all other duties that usually and customarily appertain to the office of Secretary; shall assure safe keeping for all records and transactions of the Society which possess historical value; shall cause to be printed and distributed to each member of the Society a transcript of the minutes of the annual meeting, which shall include the reports of all officers and committees.  The transcript need not be verbatim but may be condensed and abridged by order of the Executive Committee.  The Secretary shall be a member of the Executive Committee. Following two years of service as Secretary, the Secretary will ascend to the office of President-Elect/Vice President.

Section 7. TREASURER

The Treasurer, in collaboration with the Executive Secretary, shall collect, receive, and be accountable for all funds of the Society and shall disburse from the treasury such funds only upon order of the Executive committee and shall keep a complete and permanent record of the financial bond only if desired by the Executive Committee, the costs of which shall be paid by the Society.  The treasurer shall make or cause to be made a full financial report at the annual meeting of the Society which shall be incorporated into the minutes of the meeting.  The Treasurer shall be a member of the Executive Committee. Following two years of service as Treasurer, the Treasurer will ascend to the office of President-Elect/Vice President.

Section 8. EXECUTIVE SECRETARY

The Executive Secretary shall be a paid employee of the SENRS and shall report to the Executive Committee.  The Executive Secretary will be responsible for the books and records, planning and executing the Annual Meeting, presenting an annual financial statement to the Executive Committee at the Annual Meeting, and for performing other responsibilities designated by the President and by the Executive Committee.  The Executive Secretary shall be proactive and shall have wide latitude in coordinating the affairs of the society.

Section 9. COMMITTEES

Standing committees of the Society shall be as follows:

Executive Committee

Program Committee

Nominating Committee

Membership Committee

and such other committees that in the judgment of the Executive Committee or the membership of the Society may be necessary.  Such committees shall be appointed by the President unless otherwise provided herein or directed by the Society.  Actions of all committees shall be reported to the membership at its annual Business Meeting and are subject to review and approval by the membership. Members-In-Training are not eligible to serve on the standing committees but may serve on other ad hoc committees if considered appropriate by the President.

Existing ad hoc committees are:

Best Papers

Bylaws

Corporate Liaison

Electronic Media

Gold Medal Award

Self-Assessment Module

Finance and Audit

Section 10. EXECUTIVE COMMITTEE

  1. The Executive Committee shall consist of the President, President‑Elect/ Vice‑President, Secretary, Treasurer, and the immediate Past President. The President shall be the Chairperson of the Executive Committee.
  2. The Executive Committee shall perform the duties customarily expected of boards of directors of corporations, shall be empowered to carry out the business of the Society between meetings of the membership, to control and manage the affairs and the expenditures and investments of valuable property. No money or other valuable property of the Society shall be expended, mortgaged, or otherwise disposed of without the sanction and approval of the’ majority of the Executive Committee, except it be ordered by a three‑fourths vote of the members present and voting at the regular annual meeting. it shall require a three‑fourths vote of members present and voting to reject any recommendation of the Executive Committee relative to finances of the Society.
  3. The Executive Committee shall fix the time and place of meetings as well as the dues for the ensuing year which shall be consistent with the operational needs of the Society. The Executive Committee may set late payment fees, including interest and penalties, for delinquent dues.
  4. The Executive Committee shall have general supervision of the affairs of the Society not otherwise provided for.

Section 11. PROGRAM COMMITTEE

The Vice‑President/President Elect shall be chairperson of the Program Committee and shall appoint members as necessary for assistance. The Treasurer shall be a member of this committee.

Section 12. NOMINATING COMMITTEE

The Nominating Committee, which shall serve for one year, shall consist of the President‑Elect/Vice‑President, as chairperson, and two members in good standing who shall be elected from the membership at large.

Section 13. MEMBERSHIP COMMITTEE

The Membership Committee shall consist of the past president (chairperson), and three elected members. Each member will be elected for three years. There will be a regular yearly rotation of one member per year. Following three years of service on the Membership Committee, the committee member will ascend to fill either the office or Secretary or Treasurer depending on vacancy.

Section 14. OTHER

Other necessary committees and representatives, not specifically mentioned heretofore, shall be appointed by the President.

Section 15. MEETINGS

  1. The Annual Meeting of the Society shall be held at a place and time designated by the Executive Committee.
  2. Special business meetings may be called by the President of the Society or upon the written request of one‑third of the members. Such written request shall be sent to the Secretary. At such special meetings, no other business shall be conducted except that stated in the call of the meeting.
  3. Ten percent of the voting members in good standing shall constitute a quorum.
  4. A notice of, and agenda for, the annual meeting shall be sent to all members by the Secretary 90 days in advance of such meeting. Similar notices for special meetings shall be sent 30 days in advance.
  5. The Vice‑President/President Elect shall be responsible for the meeting arrangements.
  6. Attendance at business meetings shall be limited to members. Scientific meetings shall be open to members and invited guests as approved by the Executive Committee.

Section 16. PROCEDURE

  1. The fiscal year shall begin on the first of July and shall end on the 30th of June.
  2. In the absence of contrary statements in the Articles of Incorporation, Roberts’ Rules of order shall govern the procedure.
  3. Order of business:
    1. Call to order
    2. Reading of the minutes
    3. Secretary’s report
    4. Treasurer’s report
    5. Report of the committees
    6. Unfinished business
    7. Election of members
    8. New business
    9. Report of Nominating Committee
    10. Appointment of tellers
    11. Election of officers
    12. Installation of officers
    13. Appointment of committees
    14. Adjournment

Section 17. AMENDMENTS

These By‑Laws may be amended at any annual meeting of the Society by two‑thirds of the members present, providing there is a quorum.  Notice of the proposed amendment shall be presented to the members in the call for the meeting at which the vote is taken, in accordance with the provisions of the Articles of Incorporation. In the event of conflicting statements, the By-Laws shall supersede the Articles of Incorporation.

Section 18. ELECTION

Officers of this Society shall be elected at the annual meeting each to serve for a period of one year or until the next annual meeting, except the Secretary and Treasurer, who will serve for a period of two years. The Secretary and Treasurer will be elected in alternating years, such that these two offices will not be filled or vacated simultaneously.

The method of procedure for holding election of officers of this Society shall be as follows:

  1. The Nominating Committee shall nominate one or more candidates for each of the elective offices of the Society, namely: President‑Elect/Vice‑President, Secretary, Treasurer and report the names to the Society at the annual meeting, after obtaining the candidate’s consent. The current President Elect/Vice President shall become the president.
  2. The order of elections shall be as indicated in the above list of elective officers.
  3. The President shall give opportunity for other nominations to be made from the floor after which the nominations shall be closed.
  4. In all cases where more than one person shall be nominated for the same office, votes shall be cast by secret ballot.
  5. A three-person committee shall act as tellers; distribute, collect and count ballots and report the same to the President.
  6. The result of the election shall be announced immediately. The candidate getting the greatest number of votes shall be declared elected. In case of a tie ballot, the presiding officer shall declare the election for that position void, and additional nominations will be called for before another vote is taken.
  7. Only members in good standing shall be entitled to vote and to hold office.

Section 19. MEMBERSHIP FEES AND DUES

  1. The dues of this Society shall be due and payable on January 1. Dues so paid shall cover the fiscal year beginning on that date. The dues shall be set annually by the Executive Committee and shall be consistent with the needs of the society.
  2. Dues shall become delinquent on June 30 of the year and delinquent members shall be notified by that date that their membership in the Society will be terminated in thirty (30) days unless dues are paid. Failure to pay dues by the end of this grace period shall automatically result in dropping of the delinquent member from the Society effective on the 31st day.
  3. For reinstatement, a member terminated for nonpayment of dues in the calendar year of termination must pay all regular dues set by the Executive Committee. In the second year following termination, all regular dues and dues in arrears must be paid, and the Executive Committee must approve reinstatement.  If the Executive Committee does not approve reinstatement, and in the third and subsequent years, the member must reapply for membership following the procedures of bylaw section 19.

Section 20. MEMBERSHIP REQUIREMENTS

  1. Membership shall be by invitation only. While certain qualifications automatically entitle a candidate to apply for membership, approval of such an application will only be granted after a successful vote of election, as outlined under Section 19.
  2. Candidates must have passed the American Board examination in Radiology or possess a specialty qualification in Radiology which is an acceptable equivalent in the opinion of the Society. This requirement is waived for Members-in-Training and board-eligible recent training program graduates.
  3. The membership of the Society shall consist of one category, “active member” which includes the following subdivisions:
    1. Member: An active member residing and practicing within the geographic limits of the Society as defined by Article XIII in the Articles of Incorporation (Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Virginia, and West Virginia).
    2. Associate Member: A member as defined in section 18 C (1) who subsequently relocates and practices outside the geographic limits of the Society. The Associate Member will have all the privileges of a member except for the right to vote or be elected to office, will be required to meet all membership qualifications under Section 18, and will pay same dues and registration fees as a “Member”.
    3. Corresponding Member: A Practicing Neuroradiologist, possessing the same qualifications as a member, as defined in Section 18 C (1), who resides/practices outside the geographic limits of the society.  A Corresponding Member will pay the same dues and registration fees as a member but would have no voting privileges and could not hold office.
    4. Emeritus Member: A current member who is retired from active practice and has been a member of ASNR or a Regional or Specialty Society for at least 5 years. The Emeritus Member will have all the privileges of a member of any/all House of Neuroradiology (HONR) Societies of which they are a current member, in good standing, except for the right to vote or hold office. Dues are not required.
    5. In-Training Member (ITM): An In-Training Member shall be any one of the following:
      • A physician in an ACGME- or RCPSC-accredited (Canadian) Radiology Residency Program
      • A physician in an ACGME- or RCPSC-accredited (Canadian) Neuroradiology Fellowship Program
      • A post-doctoral fellow within four years of his or her doctoral degree
      • A medical student
      • A graduate (PhD) student
      • A clinical pediatric neuroradiology fellow
      • A second-year clinical neuroradiology fellow

If the ITM applicant does not meet any of the aforementioned requirements, he or she must be sponsored by a member of any HONR Society.

4. Senior Members of the American Society of Neuroradiology are automatically entitled to apply for membership providing the
provisions of 18C are fulfilled. Members of The Southeastern Neuroradiological Society when relocated to outside the geographic limits of the Society are entitled to apply for “associate membership.”

5. Each member‑of the Society, with the exception of those described in subsection G, Members-in-Training, and Emeritus Members, must be engaged in the active practice of Neuroradiology. The member shall at the time of invitation to join and at all times thereafter devote not less than one‑half time to the professional practice of Neuroradiology, exclusive of time devoted to administrative duties.

6. Each member shall have completed at least one year full-time in an approved neuroradiology fellowship (excluding Members-In-Training).

7. Notwithstanding the above qualifications, the Society may offer membership to any person who, in the opinion of the Society, possesses great merit, or has made outstanding contributions to Neuroradiology and/or to the Society.

Section 21. PROCEDURES FOR ELECTION TO MEMBERSHIP

  1. Any member of the Society may propose persons suitable for membership in any category to the chairperson of the Membership Committee.
  2. The Chairperson, having received such proposal of membership, shall correspond with the prospective member and request return of a completed membership application form. Alternatively, a candidate member may obtain and submit a membership application to the chairperson of the Membership Committee or to the Chairperson’s designee.
  3. Applications will be reviewed and processed by the Membership Committee or the Chairperson’s designee. If the Membership Committee or designee have no reservations about the candidate member’s application, the candidate member will be accepted as a Society member at the time of application processing. If there are reservations related to the candidate member’s application, the Membership Committee will have the option of presenting the candidate’s application to the Society at the annual meeting for a formal vote. Under these circumstances, a two‑thirds vote of the attending voting members would be necessary for election of a candidate, at which time the candidate would become a member of the Society.

Section 22. WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the Florida Non‑Profit Corporation Act on its provisions of the Articles of Incorporation or the By‑Laws of the corporation, a waiver thereof in writing signed by the person or persons, entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

Section 23. CERTIFICATION

I, the undersigned, do certify that these By‑Laws have been adopted by the Executive Committee as submitted.

Section 24. DISSOLUTION

In the event of dissolution or final liquidation of the Society, all of its assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, organizations, and foundations organized and operating exclusively for scientific and educational purposes consistent with those of the Society as shall be designated by the Executive Committee.

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By-laws Review Committee